Town of Hopewell NYS Rte. 247 Water Meter and Enclosure Replacement Project

ADVERTISEMENT FOR BIDS

TOWN OF HOPEWELL

HOPEWELL, NEW YORK

NYS RTE. 247 WATER METER AND ENCLOSURE REPLACEMENT PROJECT

General Notice

Town of Hopewell (Owner) is requesting Bids for the construction of the following Project:

NYS Rte. 247 Water Meter and Enclosure Replacement Project

Bids for the construction of the Project will be received at the Town of Hopewell, Town Clerk

located at Hopewell Town Hall, 2716 County Rd 47, Canandaigua, NY 14424, until September

17th at 10:00am local time. At that time the Bids received will be publicly opened and read in the

court room located at the Hopewell Town Hall.

The Project includes the following Work:

The replacement of the existing underground water meter vault with a new above ground

heated enclosure. The project will include Installation of new water mains, valves, Flow

Meter and Hot Box Enclosure and incidental restoration. The location of work is near 3600

NYS Rte. 247 at the Town of Hopewell and Gorham, NY Town Line.

Bids are requested for a single prime contract - Contract #1 – General Construction. Bids shall be

on a lump sum price basis, as indicated in the Bid form. The Project has an expected duration of

90 days.

Obtaining the Bidding Documents

Information and Bidding Documents for the Project can be found at the following designated

website:

Rotolite-Elliott Corporation – REC Planroom

https://www.recplanroom.com/

(585)385-1463

Bidding Documents may be downloaded from the designated website. Prospective Bidders are

urged to register with the designated website as a plan holder, even if Bidding Documents are

obtained from a plan room or source other than the designated website in either electronic or

paper format. The designated website will be updated periodically with addenda, lists of

registered plan holders, reports, and other information relevant to submitting a Bid for the

Project. All official notifications, addenda, and other Bidding Documents will be offered only

through the designated website. Neither Owner nor Engineer will be responsible for Bidding

Documents, including addenda, if any, obtained from sources other than the designated

website. The Issuing Office for the Bidding Documents is:

Rotolite Elliott Corporation

PO Box 97

1 Grove Street #123

Pittsford, NY 14534

Prospective Bidders may obtain the Bidding Documents at the Issuing Office on Monday

through Friday between the hours of 8AM-4PM and may obtain copies of the Bidding

Documents as described below. Partial sets of Bidding Documents will not be available from the

Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding

Documents, including addenda, if any, obtained from sources other than the Issuing Office.

1. For a nonrefundable fee, interested firms may request and receive an Electronic

Download of the Bidding Documents. This service is direct with

www.recplanroom.com.

2. For a nonrefundable fee, printed copies of the Bidding Documents may be obtained

from the Rotolite Elliott Corporation. If the documents are to be shipped, the Bidder

must furnish Rotolite Elliott Corporation with the Bidder’s active UPS or Federal

Express account number or pay Rotolite Elliott Corporation for all shipping and

handling costs.

Pre-bid Conference

A pre-bid conference for the Project will be held on August 27th at 9:00 AM at Town of

Hopewell Water Department, 4439 Lakeshore Drive, Canandaigua, NY 14424. Attendance at

the pre-bid conference is encouraged but not required.

For all further requirements regarding bid submittal, qualifications, procedures, and contract

award, refer to the Instructions to Bidders that are included in the Bidding Documents.

The date that the Bidding Documents are transmitted by the Issuing Office will be considered the

Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding will not be available

from the Issuing Office. Neither Town of Hopewell, nor Engineer, nor Rotolite-Elliott

Corporation will be responsible for full or partial sets of Bidding Documents, including Addenda

if any, obtained from sources other than the Issuing Office.

Each bidder must deposit with his bid, security in an amount not less than five percent (5%) of

the amount of the bid in the form and subject to the conditions set forth in the instructions to

bidders. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant

to the requirements of the owner, then the check deposited as aforesaid and the money standing

to the credit of the same shall be forfeited to the owner as liquidated damages or the payment of

the bound enforced for the benefit of the owner. No bidder may withdraw his bid within sixty

(60) days after the date set for opening thereof but may withdraw it at any time prior to closing

item for the receipt of bids. Bidders shall not include sales and compensating use taxes on the cost of materials which are to

be incorporated into this project.

All work under this contract shall comply with all applicable ordinances, regulations, laws and

with all rules of the State of New York Department of Labor.

The Town reserves the right to waive any informality in, or reject any or all bids, or to make an

award to other than the low bidder.

This Advertisement is issued by:

Owner: Town of Hopewell

By: Dennis Hood

Title: Town Clerk

Date: August 13, 2024